Guide: How to Sign and Indicate the Affiliation

• IQS Affiliation

  IQS Affiliation

  Institut Químic de Sarrià and Universitat Ramon Llull have agreed on the following format for affiliation, which must be included in research staff publications:

  Universitat Ramon Llull, Centre, [Departament or Research Group], [Postal Address]

  The correct use of affiliation enhances the visibility of the research group or department, as well as enabling the reliable extraction of statistics at individual, research group, departmental and institutional levels.

• What is a standardised signature?

  What is a standardised signature?

  A standardised signature is the unique and consistent way in which each researcher chooses to write their name in their publications, so that they can be correctly identified and not confused with others who have similar names.

• Why is it important to standardise your signature?

  Why is it important to standardise your signature?

  • It facilitates proper indexing in academic databases and researcher profiles (WoS, Scopus, MERIT, ORCID, etc.)
  • It ensures accurate attribution of research output
  • It enables more reliable tracking of the author’s impact and visibility
  • It prevents ambiguities and confusion with other researchers

• Guidelines for a standardised signature

  Guidelines for a standardised signature

  General

  • Always sign in the same way
  • Follow the international format of “First name Surname”
  • Avoid using conjunctions and prepositions
  • If conjunctions and prepositions cannot be omitted, it is recommended that they be joined with a hyphen

  Name

  • Use the first name without abbreviations
  • In the case of a double-barrelled surname, use the full first part and just the initial of the second part
  • If you prefer to include the second part, it is recommended that you join them with a hyphen

  Surname

  • Use just one surname if it is uncommon, and both if they are common
  • If both surnames are chosen, join them with a hyphen
  • Avoid abbreviations

• Examples of standardised signatures

  Examples of standardised signatures

  • Josep M. Garcia-Vila
  • María-Luisa Fernández-Gómez
  • Cristina Ferrer-Roca
  • Marc Puig-de-la-Font

• Use of unique identifiers (ORCID, Researcher ID, Scopus Author ID)

  Use of unique identifiers (ORCID, Researcher ID, Scopus Author ID)

  The use of unique identifiers enables authorship to be identified unambiguously and helps to prevent and resolve ambiguities. We recommend using the ORCID identifier when publishing scientific articles and book chapters.

  Below, you will find practical guides on how to generate and maintain your author identifiers:

  • ORCID (used in MERIT, Institutional Repository DAU and the Portal de la Recerca de Catalunya)
  • Web of Science (Researcher ID)
  • Scopus (Author identifier)